Thanks for sharing both the main and secondary terms and conditions. I will now:
1. Consolidate both documents into one unified, well-organized legal agreement.
2. Ensure all unique clauses from the secondary form are added if not already present.
3. Ensure the document is formatted clearly with headings, numbering, and legal phrasing.
Here is the consolidated and legally formatted Terms and Conditions document for Wirs Fort Car Rental LLC:
________________________________________
WIRS FORT CAR RENTAL LLC – TERMS AND CONDITIONS
1. Mandatory Documentation
To rent a vehicle, the following documents must be provided:
• Valid Passport and Emirates ID
• Valid Driving License issued at least 1 year prior
• Valid International Driving License for tourists (Visit Visa holders)
• A Credit Card in the name of the renter for the security deposit
Documents must be submitted at the time of booking or emailed two hours prior to delivery (if applicable).
________________________________________
2. Security Deposit
A refundable security deposit (cash or card) is mandatory for all rentals and will be released 30 days after the rental period ends. This deposit is held to cover fines and cannot be applied to rental or service charges.
________________________________________
3. Rental Period and Return Policy
• Minimum rental duration is 24 hours.
• A 29-minute grace period is allowed; beyond that, an additional day’s rent applies.
• Vehicles returned over 1 hour late will be charged a full day’s rental.
• Failure to return on the due date without prior notice will result in automatic contract renewal and possible recovery charges.
• No vehicle returns are accepted after 6:00 PM. Working hours: 9:30 AM – 2:00 PM & 3:30 PM – 8:30 PM.
________________________________________
4. Vehicle Usage and Restrictions
The renter must not use the vehicle:
• For towing or pushing
• Off-road, including desert, mountains, beaches, or rough terrain
• In races, contests, or commercial transport (e.g., taxi)
• While under the influence of drugs, alcohol, or banned substances
• Outside UAE without prior written approval
• By unlicensed, unauthorized, or underaged drivers
Violations will result in full liability for damages and nullification of insurance coverage.
________________________________________
5. Mileage Policy
• Allowed mileage: [X] km/day, [X] km/week, [X] km/month
• Excess mileage charged at AED [X] per km
________________________________________
6. Salik / Toll Fees
AED 5 per crossing will be charged for each Salik toll gate. A 25% service surcharge applies on all toll charges.
________________________________________
7. Traffic Violations
• The renter is responsible for all fines incurred.
• A 10% administrative surcharge applies to all fines.
• Violations resulting in police confiscation authorize the company to charge the renter’s credit card directly.
________________________________________
8. Insurance Coverage and Liability
• Insurance does not cover: windscreens, glass, tyres, rims, interior, or accessories.
• Excess liability: AED [Amount] + 30% of repair cost per agency estimate, regardless of fault.
• For drivers under 25, full repair cost is borne by the renter.
• In case of total loss, 30% of vehicle value is chargeable.
• No coverage applies without valid Police Report.
________________________________________
9. Accidents and Documentation
In the event of an accident:
• Do not remove the vehicle until police arrive.
• Obtain a Police Report and submit all documents.
• Failure to provide documentation will void insurance and result in full liability.
• Renter must cooperate with any legal or insurance process.
________________________________________
10. Theft or Confiscation
• Vehicle theft is not covered; the renter is liable for the full value.
• If the vehicle is confiscated due to violations, the renter is responsible for all costs, including rental during impound.
________________________________________
11. Vehicle Condition and Return
• Vehicles must be returned in the same condition as provided.
• Any damages, missing accessories, or unclean condition will incur charges.
• Unauthorized repairs are prohibited.
• Fuel and cleaning charges apply if the car is returned in unacceptable condition.
• If returned outside business hours, the renter remains liable until the vehicle is checked in during working hours.
________________________________________
12. Replacement Vehicle
• Subject to availability.
• May not exceed the original booking class unless specified.
• For vehicles due for service, the company may replace them and is not obligated to provide the same make/model.
________________________________________
13. Administrative Charges
• AED 2/day vehicle license fee
• AED 50 Airport Service Fee (if applicable)
• AED 150 One-way drop-off fee
• 12% surcharge on all fines
• AED 250 for roadside assistance (due to renter negligence)
• Additional charges may apply for document translation, final police report, vehicle impound release, or any special services.
________________________________________
14. Refunds and Cancellations
• Security deposit and all dues are settled within 30 days after contract termination.
• Cancellation Policy:
o Full refund if cancelled 48+ hours before pickup
o AED 200 fee if cancelled 24–48 hours before pickup
o No refund for cancellations under AED 200
o 5% VAT applies to all charges
________________________________________
15. Non-Payment and Contract Termination
Failure to pay any due amount entitles Wirs Fort Car Rental LLC to:
• Terminate the contract without notice
• File a police case
• Charge a 2% late fee on unpaid balances
• Repossess the vehicle at renter’s cost
________________________________________
16. Personal Belongings
Wirs Fort Car Rental LLC is not responsible for loss or theft of personal items left in the vehicle.
________________________________________
17. Governing Law
This agreement is governed by UAE Federal Law and the applicable Emirate’s laws. Any disputes shall be resolved in UAE courts.
________________________________________
18. Personal Data
By signing this agreement, the renter consents to share their data with police, RTA, and relevant government authorities when required.
________________________________________
19. Indemnity Clause
The renter agrees to indemnify Wirs Fort Car Rental LLC against all costs, claims, damages, and legal actions resulting from misuse or breach of contract terms.
________________________________________
20. Final Provisions
• Renter must not sublet or permit unauthorized drivers.
• This document represents the full rental agreement.
• English version will prevail in case of dispute or interpretation issues.
________________________________________